With newer technologies and various communication modes, the entire world has turned into a global village. Connecting one person to others no longer requires travelling long distances. This is possible only because of the ease with which social media can be accessed.
Those days are gone, when people used to write letters, go to the post offices and post them, then wait endlessly to receive a reply for at least fifteen days. Now, letters are exchanged with just a click. This ease of communication is only possible due to the online mailing system. Gmail is one of them. Being one of the most ancient tools that aid in connecting people, Gmail has indeed become an integral part of our lives.
Like any other technological tool, even Gmail undergoes updating from time to time. What if the experience with google gets more personalized and easy to access? The following article discusses some of the important features that Gmail offers making it attractive and easy to use.
Gmail Tips and Tricks that are worth knowing:
From sending and receiving important documents in no time to accessing them anywhere, Gmail has benefited one and all. Over the years, almost every work sector has adopted Gmail for its official use. Not only that, Gmail is widely used for personal uses also.
1. Changing privacy settings and adding confidential mode:
While performing any online activity, we are always concerned with its privacy and security. We can add privacy to our devices through password settings or fingerprint scans, but can email be also protected? The answer is yes. One of the most exciting features that Gmail offers is to add confidential mode to our messages. Enabling this mode prevents the receiver from forwarding, copying or even from downloading it for a specified duration of time. To implement this, the sender needs to click on the lock symbol present in the same row as the send button and then choose the desired settings. However, sometimes even such hacks tend to fail and cause a data breach, therefore the sender must always be careful while sending confidential stuff.
2. Schedule sending:
Often we are required to send certain emails at a particular time and not just after composing it. However, running through busy schedules, we often miss the deadline. But, with one of the latest features of Gmail, this no longer remains a problem. Instead of clicking on the send button, all we need to do is click on the drop-down arrow beside it and choose the “schedule send” button. Upon clicking it, a drop-down list appears where one needs to set the date and time of sending the email. That’s it, the job is done. The receiver will receive the email at a scheduled time.
3. Undo send even after sending the email:
Many of us regret sending an email and wish to prevent it from sending even after the send button is clicked. This feature is also available in Gmail now. After sending an email, for a short period, a message flashes stating “undo send”, clicking on that stops the message from being sent. However, the duration for which the message flashes is very short. To apply this feature, one needs to go to general settings which can be seen under settings option in the Gmail window and choose the “undo send” button from there. Finally, choose the required time limit, from the options given below.
4. Saving messages as templates:
Quite a few times we require sending the same mail over and over again to various people. This job is not only repetitive but also time-consuming. To get rid of this, Gmail provides a feature in which messages can be saved as templates. To access this, one needs to go to settings and choose the advanced option from there. In the advanced tab, the templates option needs to be enabled, then after composing the frequently typed mail click on more button and choose templates option from the drop-down list, and further click on save “template as draft”. Thus, templates can be used in future and also deleted.
5. Setting reminders:
Gmail linking google drive and google calendars can also make an online list of tasks scheduled for particular dates. To enable this option, one needs to choose the task button from the Gmail window, and click on the added task. From the drop-down list, add the details of the task and thus a reminder of the task is set.
6. Categorize inbox as desired:
Usually, the following five tabs namely primary, promotions, Social, updates and forums are present under inbox. However, we can choose which one to feature and which not to. To use this feature, one needs to go to settings and then choose inbox. From the categories list displayed click only on the desired ones. Once done, click on save changes present at the end of the dialogue box.
7. Adding messages to favorites:
Certain emails are more important than others. To access them in no time, one can click on the “star symbol” present at the extreme left side of the message. In this way, important emails can be added to favorites. Since Gmail does not support pinning messages to top, one can add important messages to “favorites” list, then go to inbox under the settings tab, and choose the first option from there. This feature will allow important emails to appear at the top.
8. Filter emails:
Often from a bulk of many mails, we need to choose a particular email, to do this, we need to click on more buttons present at the top of the Gmail window, and choose “Filter messages like this’ ‘ option. In the drop-down list, fill the desired criteria and finally click on the option “create filter”.
Thus, Gmail is considered to be a very useful tool, offering a wide range of advantages. Messages sent through Gmail are kept online in an organized manner such that it can be accessed anytime anywhere. Not only this, it provides huge storage such that all our data can be backed up. Gmail also assures us high-level security, which implies our data remains protected and private. Moreover, the entire service is free. Implementing the options discussed above, one can make their Gmail account more organized and thus enhance their browsing experiences. Thus, the only thing one needs to access this wide range of benefits is just to have a G-mail ID.